GDPR Compliance

Last updated: January 2024

While Stabilis Prism Pty Ltd is an Australian company primarily serving clients within Australia, we recognise that some individuals who interact with our services may be located in the European Economic Area (EEA) or United Kingdom and are entitled to protections under the General Data Protection Regulation (GDPR). This page provides additional information relevant to those individuals.

Data Controller

For the purposes of GDPR, the data controller is:

Stabilis Prism Pty Ltd
Level 12, 45 Creek Street
Brisbane QLD 4000
Australia
Email: [email protected]

Legal Basis for Processing

We process personal data of EEA and UK individuals on the following legal bases:

Contractual Necessity

Where processing is necessary to perform a contract with you or to take pre-contractual steps at your request, such as responding to service enquiries or delivering consulting services you have engaged.

Legitimate Interests

Where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms. Our legitimate interests include administering client relationships, improving our services, and protecting our legal position.

Legal Obligation

Where processing is necessary to comply with legal requirements applicable to our business, including professional standards, taxation laws, and regulatory obligations.

Consent

Where you have provided specific consent to processing, such as subscribing to marketing communications. You may withdraw consent at any time by contacting us.

Your Rights Under GDPR

If you are located in the EEA or UK, you have the following rights regarding your personal data:

• Right of Access: You may request confirmation of whether we process your personal data and obtain a copy of that data.
• Right to Rectification: You may request correction of inaccurate or incomplete personal data.
• Right to Erasure: You may request deletion of your personal data in certain circumstances, such as when data is no longer necessary for the purposes collected.
• Right to Restrict Processing: You may request that we limit how we use your data in certain circumstances.
• Right to Data Portability: You may request a copy of personal data you provided to us in a structured, commonly used, machine-readable format.
• Right to Object: You may object to processing based on legitimate interests or for direct marketing purposes.
• Rights Related to Automated Decision-Making: You have rights regarding decisions made solely by automated means that significantly affect you.

To exercise any of these rights, please contact our Privacy Officer using the details below. We will respond to requests within one month, or inform you if an extension is required.

International Data Transfers

As an Australian company, personal data we collect may be stored and processed in Australia. Australia is not subject to an adequacy decision by the European Commission; however, we implement appropriate safeguards to protect transferred data, including contractual protections and security measures consistent with industry standards.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Retention periods depend on the nature of the data and the purpose of processing:

• Client engagement records: 7 years from completion of services
• Enquiry correspondence: 2 years from last contact
• Website analytics: 26 months
• Marketing communications: Until withdrawal of consent or request for deletion

Supervisory Authority

If you are located in the EEA or UK and believe we have not adequately addressed your concerns regarding personal data, you have the right to lodge a complaint with your local data protection supervisory authority.

Contact for GDPR Enquiries

For any questions regarding GDPR compliance or to exercise your rights, please contact:

Privacy Officer
Stabilis Prism Pty Ltd
Level 12, 45 Creek Street
Brisbane QLD 4000
Australia
Email: [email protected]